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TA Cloud Capture: Cloud solution for cloud-based scanning
Are you ready for cloud-based scanning? Flexibility and mobility are becoming increasingly important in today's business world. With TA Cloud Capture, we offer you a simple and straightforward solution that gives you secure access to your personal cloud from any HyPAS™-enabled multifunctional device (MFP).
What is TA Cloud Capture?
Scan documents on a multifunction printer and save them directly in the cloud? TA Cloud Capture offers you everything you need for scalable and powerful document capture and processing. The cloud solution combines all the important functions for digitising, indexing and storing your documents, offers simple implementation without special hardware and meets the highest data protection standards.
From quick setup to complete traceability, our TA Cloud Capture software optimises your printing and scanning process and increases the efficiency of your business.
From quick setup to complete traceability, our TA Cloud Capture software optimises your printing and scanning process and increases the efficiency of your business.
The most important advantages of TA Cloud Capture
Discover the following benefits of our business cloud solution:
- Scan documents directly into the cloud: Scan documents directly into your personal cloud, for example Google Drive or OneDrive. You can also use our OCR* full-text recognition for efficient indexing and provision of smart digital documents.
- Intuitive, location-independent and ready to use immediately: For TA Cloud Capture, you don't need complex IT, additional hardware or a long training period. Our cloud solution can be used immediately in conjunction with our cloud-enabled multifunctional printers (MFPs) and office printers without any specialist knowledge and enables location-independent and secure access to your documents and cloud services.
- Wide range of functions: Our solution offers practical image processing and scanning functions. These includes multi-crop scanning for capturing small-format and non-standardised documents as well as the automatic creation of file names. Automatic e-mail notifications when scans have been completed or errors occur are also practical.
- Customised and efficient processes: Create customised workflows for capture, indexing and archiving and rely on effortless implementation with our HyPAS™ application.
- Flexibly expandable: Our cloud solution offers a simple connection of your print and scan jobs to our cloud-based archiving solution TACIM (TA Cloud Information Manager).
- High data protection standards: Our cloud capture software is GDPR-compliant and ensures compliance with the highest security standards, including encrypted cloud storage in Germany or Europe. This is also provided by our secure authentication and user management as well as logging and reporting functions. Would you like to find out more? Then take a look at our detailed data protection information for each of our products, including our cloud solutions.
| *OCR text recognition: OCR is the short form for ‘Optical Character Recognition’. It can be used to analyse and identify digital or scanned documents and images and convert them into editable and searchable text files. The advantage: you eliminate the need for manual transmission, speed up the digitisation of documents and find information quicker. |
That's why cloud-based scanning with TA Cloud Capture is the right choice
Quick and easy to set up
TA Cloud Capture offers:
- Cloud-based scanning via a central portal for all applications
- A single login for all solutions and functions
- A centralised user administration zentrale Nutzerverwaltung
- Individual user profiles and cloud accounts
- Connection to other TA Triumph-Adler solutions for the cloud
Our multifunction printers are cloud-ready thanks to the HyPAS™ interface. This allows you to upload documents directly from printer to cloud in the desired output formats, even without a computer. Our Scan2Cloud functions are highly flexible and can be implemented in a very short time and expanded as required.
Cloud-based, efficient scanning, uploading and indexing
TA Cloud Capture allows you to save scanned documents in the cloud and convert them into digital formats such as searchable PDFs. You can also add important metadata to documents, save files in clearly organised folder structures and upload them in encrypted form to your individual cloud storage from Microsoft, Google or other providers. This ensures efficient indexing, mobile, location- and network-independent access and secure digital archiving. Thanks to OCR* technology for optical text recognition, you benefit from the automated capture and indexing of your documents. This means you can transfer your documents and PDFs into searchable files that you can quickly retrieve and process.
Excellent price-performance ratio
The licensing of TA Cloud Capture is based on the number of devices and offers an unlimited number of users. You also benefit from the efficient OCR* function, which allows you to find documents faster by simply scanning them into searchable files and filing them. If required, we can also customise the Scan2Cloud functions you need to suit your budget.
Traceability
All scanning, capturing and indexing activities are reliably documented so that changes remain traceable. This ensures a high level of data security and enables your administrators to maintain an overview at all times thanks to log files.
All applications available via one platform
Many functions, one platform - that's what characterises TA Cloud Capture. In addition to the capture, processing and automatic transfer of documents into predefined workflows, this also includes the shared user-friendly user management. This means that administrators only have to create and manage users once for all solutions. In turn, your users benefit from a simple login, as everything runs on the same platform.
The same applies to device management and licence management: you manage both your MFPs registered in the system and the number of available and used licences via the same portal. In addition, our TA Cloud Information Manager (TACIM) runs on the same platform as a cloud-based and automated document management and archiving solution. Even better: further products will be added and become available in the future.
The same applies to device management and licence management: you manage both your MFPs registered in the system and the number of available and used licences via the same portal. In addition, our TA Cloud Information Manager (TACIM) runs on the same platform as a cloud-based and automated document management and archiving solution. Even better: further products will be added and become available in the future.
Secure and protected system
Our tool fulfils all GDPR requirements for storing documents in the cloud and ensuring data security. Access is strictly regulated and is only granted to authorised users with authentication methods such as PIN, IC card or user name and password.
For whom is TA Cloud Capture suitable?
TA Cloud Capture is a cost-effective and secure cloud solution for smaller companies and SMEs with limited IT administration. It enables you to quickly and scalably digitise and manage a wide range of document types and also meets the most important requirements for a powerful cloud strategy.
TA Cloud Capture is also ideal for keeping track of your costs, as there are no hidden costs thanks to unlimited users. It takes the strain off your IT resources, reduces administration costs and integrates seamlessly into existing business processes.
TA Cloud Capture is also ideal for keeping track of your costs, as there are no hidden costs thanks to unlimited users. It takes the strain off your IT resources, reduces administration costs and integrates seamlessly into existing business processes.
How TA Cloud Capture works
Discover the features and benefits of TA Cloud Capture and our centralised portal for your scanning and printing solutions:
A single portal for all applications, users and devices
TA Triumph Adler's digital cloud platform is the central platform for managing your TA Cloud solutions. Users have easy access to TA Cloud Capture functions to flexibly process, index and archive documents. This intuitive solution increases your efficiency, integrates seamlessly into your systems and minimises unnecessary manual work steps. You can also use other cloud-based solutions for monitoring and document management such as TACIM.
The advantages of the user portal include:
The advantages of the user portal include:
- Convenient access to all accounts, devices and applications via a portal
- Edit and connect storage and user accounts for efficient document management
TA Cloud Capture at a glance
TA Cloud Capture (free 2-month trial period)
Get to know Cloud Capture free of charge during the trial period. At the end of the trial period, you can use the same functions for a monthly fee.
Features included:
- Efficient feeding and capture of scanned documents via our HyPAS™ application and interface
- Manual indexing of your documents
- Direct and encrypted transfer and storage of documents in your favourite cloud account such as Google Drive or OneDrive (in the desired output format)
- Access rights and authorisations via PIN or chip card at the MFP
- Skip blank pages
Scan and upload to the cloud
Simply scan various document types such as contracts, invoices and orders into your personal cloud. TA Cloud Capture makes it easy to manage a wide range of document types, whether scanned paper documents or digital file types as web documents or emails.
Wide range of settings
When scanning, you have a wide range of options for saving documents in the cloud - precisely and as required. Our configurations include:
- Set up and select workflows for the HyPAS™ application: Create customised workflows for document capture and storage in your cloud accounts.
- Edit workflow: Edit your user-defined workflows and configure attributes such as workflow name, workflow type and folder URL.
- Define properties and workflow output formats: Specify the output formats in which you want to make documents digitally available and save them. These includes searchable PDFs, JPEG and more. Other options include the selection of OCR* languages for searchable or compressed PDFs.
- Select properties: Configure specific scan properties such as file name, colour options, resolution and duplex scan. You can check the settings in a preview to make sure everything is set correctly before you upload documents.
OCR* full text recognition
A key element of TA Cloud Capture is OCR* full text recognition, which allows you to instantly convert scanned documents into searchable PDFs.
Secure cloud upload
Once captured, you can upload your digital documents, including metadata, securely and encrypted to your chosen cloud account, including Microsoft and Google cloud solutions such as Google Drive and OneDrive.
All functions at a glance
Features and functions | |
Free trial period | ✓ |
Capture and feed-in via HyPAS™ | ✓ |
Various document types (paper, e-mail) | ✓ |
OCR* full text recognition | ✓ |
Manual indexing | ✓ |
Document management via central user portal | ✓ |
Direct and encrypted transfer to cloud storage | ✓ |
Access authorisations and login via PIN or chip card | ✓ |
Try TA Cloud Capture now for free and without obligation
Try TA Cloud Capture for free and without obligation and enjoy the following benefits:
- No obligation: 2-month trial period with no contractual commitment
- Scan to cloud: Scan documents to your cloud accounts.
Use the trial period and optimise your digital document management individually!